Invoices, payments and credit notes
Manage payment records and receipts
Practical Pixie CRM instructions for manage payment records and receipts, including where to go, what to check and how to confirm the change saved correctly.
Where to goSales → Payments
Before you startIf the screen or action is missing, ask a Pixie CRM administrator to check your role and whether the relevant module is enabled. Do not work around permissions by using another person’s account.
What this helps you do
This guide shows the supported Pixie CRM route for manage payment records and receipts, the values worth reviewing and the checks to make after the action.
Follow these steps
- Open Sales → Payments in Pixie CRM.
- Start the task from that screen and select the correct customer, record, staff member or configuration context when Pixie CRM asks for one.
- Review the controls that matter for this task: Customer or payer, Payment date, Amount, Payment mode.
- Then check Transaction reference, Invoice allocation. Use verified information and do not fill optional values with placeholders.
- Complete Manage payment records and receipts using the supported action on the screen. If Pixie CRM shows a validation message, correct the underlying value instead of bypassing the control.
- Save or submit the change and wait for the success or completed state before navigating away.
- Reopen the record, status, activity timeline or resulting document and verify that Pixie CRM recorded the outcome you intended.
Fields and controls to review
Customer or payer
Payment date
Amount
Payment mode
Transaction reference
Invoice allocation
Checks before you finish
- Confirm customer, currency and invoice dates.
- Review tax treatment, totals and payment terms.
- Do not casually rewrite a paid transaction.
- Verify payment status and customer-visible document.
Permissions and record safety
Keep the change accountable.Use the least destructive action available, work inside your authorised role and preserve activity or audit evidence. Obtain any required approval before financial, privacy, signature or deletion actions.