Configure the financial year and close books
Pixie CRM guidance. Follow the route for your workspace, check your role and enabled modules, and verify the result before moving on.
Define reporting boundaries and protect completed periods from unauthorised back-dated changes.
What you’ll accomplish
Define reporting boundaries and protect completed periods from unauthorised back-dated changes. It forms part of Pixie CRM Enterprise CRM's Accounting & Bookkeeping module and uses the module's permission-aware controller, status and mapping flow rather than a generic spreadsheet process.
How it works
Close-books protection is a control, not a substitute for staff permissions. Limit journal, delete and settings permissions as well.
If historical transactions must be corrected, document the reason, obtain approval and rerun affected reports. The correct treatment may be a current-period adjustment rather than reopening.
Budgets and comparison reports depend on consistent financial-year boundaries.
Follow these steps
- Verify the approved financial-year start.
- Set the financial-year value in General settings.
- Complete reconciliation and period-end reports.
- Set the close-books date after approval.
- Test an attempted back-dated entry using an authorised test process.
- Record who approved the close and retain the period reports.
Settings to check
Check it worked
After the action is saved, Pixie CRM keeps the Accounting record connected to its source and updates the visible status or ledger data supported by this workflow. Review the saved result rather than relying only on a success message. Where the action posts accounting data, total debits and credits must balance and the accounts must match the approved mapping or manual selection.
- Open the saved record and confirm its final status.
- Review the source reference and every debit and credit line where ledger data was created.
- Use the relevant register, ageing, reconciliation or report to verify the wider effect.
Common mistakes to avoid
- Do not close a period before bank reconciliation is complete.
- Do not bypass a close-books control by changing source dates.
- Use a new-period correcting entry where policy requires it.
- Check recurring and imported transactions before closing.
- Use the least destructive correction available and record the reason for material changes.
- Do not bypass a permission, approval or closed-period control by changing unrelated data.