Items, units, groups and vendor items

Create a commodity subgroup

Pixie CRM guidance. Follow the route for your workspace, check your role and enabled modules, and verify the result before moving on.

Follow this guide to add a subgroup linked to a commodity group.

Audience: Purchasing staffPermission: purchase_items or purchase_vendor_items capabilityModule v1.7.9

Jump to steps

Where to goAdmin Area → Purchase → Settings → Sub Group

Before you start

Use an account with purchase_items or purchase_vendor_items capability and confirm the intended record or setting before making a change.
Follow the exact route above. If the screen or action is absent, check module activation, ownership and permissions rather than using another person’s account.
Use controlled test data for configuration, integration, email, AI, payment, portal or automation changes before production-wide use.

What this guide helps you do

Add a subgroup linked to a commodity group. The instructions reflect the supplied module’s registered menus, controller actions, views, settings and code-backed validation flow.

Follow these steps

Go to Admin Area → Purchase → Settings → Sub Group.
Select the New, Add, Create or Start action exposed on that screen.
Complete the required fields described below and review any linked record, currency, tax, approval or recipient selection.
Save or submit the form once; correct any validation message rather than bypassing it.
Go to the resulting record and verify its number, status, totals, files, activity and downstream links.

Fields and options

Item masterCommodity/item code, description, group/subgroup, unit, purchase price, tax and purchase eligibility.

Vendor-item mappingVendor, group and selected item list, shared visibility and vendor-specific values where exposed.

Files/importAttachments, spreadsheet import rows, validation errors and generated barcode/code.

Rules and limits

Item and vendor-item operations use separate capability groups.
Spreadsheet imports can create an error file for rejected rows; review it before retrying.

Check it worked

The supported create a commodity subgroup flow completes without bypassing permission or validation checks.
The resulting record, setting, status, file, delivery event or external response is visible from the relevant workspace.
Unexpected validation, provider or linked-record errors are investigated before retrying.

Security, privacy and operational checks

Apply least privilege to purchasing, vendor, invoice, payment, return, contract and report permissions.
Verify vendor identity, bank/payment details, tax, currency, totals and approvals before creating financial commitments.
Treat public links, signatures, portal files, attachments and exported reports as controlled business records.
Test settings and automated jobs with controlled records before production-wide use.

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