Import customers and contacts | Pixie CRM Help Centre
Canonical: https://pixiecrm.com/help-centre/import-customers-and-contacts
Publisher: Pixie Technologies LLC

How-to guide
Import customers and contacts

Pixie CRM guidance. Follow the route for your workspace, check your role and enabled modules, and verify the result before moving on.

Prepare a structured import file, map fields and review results before using imported records.

Audience: Administrator; Feature: Customer; Permission-aware; 

Where to goCustomers (https://pixiecrm.com/help-centre/topic/customer) → Import

Before you startThe screen or action may be hidden when your role lacks permission, the related module is inactive, or a required setting has not been configured. Ask an administrator to review access rather than using another person’s account.

What this guide helps you do

Prepare a structured import file, map fields and review results before using imported records. Pixie CRM keeps the result connected to the relevant customer (https://pixiecrm.com/help-centre/topic/customer), staff member and operational history where the feature supports those relationships. That connection is important for search, reporting, client portal (https://pixiecrm.com/help-centre/topic/client-portal) visibility and future automation.

Follow these steps

- Go to Customers (https://pixiecrm.com/help-centre/topic/customer) → Import and download or review the expected import format.

- Create a small clean test file using the required column names and date/number formats.

- Remove formulas, duplicate rows and unsupported formatting; save in the supported CSV format.

- Upload the file and map or confirm columns where prompted.

- Check validation results before committing the import.

- Import the test rows and inspect the resulting records for ownership, status, currency (https://pixiecrm.com/help-centre/topic/currency) and custom-field accuracy.

- Proceed with the full file only after the test is correct, then retain the import result for audit.

Settings to check

Company or individual nameCheck this value against the source record before saving. If the field is optional and no verified value is available, leave it blank rather than entering placeholder data.

Primary contactCheck this value against the source record before saving. If the field is optional and no verified value is available, leave it blank rather than entering placeholder data.

Billing and shipping addressCheck this value against the source record before saving. If the field is optional and no verified value is available, leave it blank rather than entering placeholder data.

Country, currency (https://pixiecrm.com/help-centre/topic/currency) and languageCheck this value against the source record before saving. If the field is optional and no verified value is available, leave it blank rather than entering placeholder data.

Customer (https://pixiecrm.com/help-centre/topic/customer) groupCheck this value against the source record before saving. If the field is optional and no verified value is available, leave it blank rather than entering placeholder data.

Assigned staff (https://pixiecrm.com/help-centre/topic/provider) and portal settingsCheck this value against the source record before saving. If the field is optional and no verified value is available, leave it blank rather than entering placeholder data.

Checks before you finish

- Search for duplicates first.

- Use a shared business email (https://pixiecrm.com/help-centre/topic/email) only when appropriate.

- Check contact permissions before sending portal access.

- Check (https://pixiecrm.com/help-centre/topic/check) whether the result should be visible to a customer contact (https://pixiecrm.com/help-centre/topic/customer) or only to staff.

- Confirm the final status, activity entry, generated document or notification (https://pixiecrm.com/help-centre/topic/notification) before leaving the record.

Permission and data safetyDeletion, refunds, signature clearing, module changes, payment (https://pixiecrm.com/help-centre/topic/payment) configuration and privacy actions can affect linked records or legal history. Use the least destructive action available and follow your organisation’s approval (https://pixiecrm.com/help-centre/topic/approval) process.

Browse connected topics:payment (https://pixiecrm.com/help-centre/topic/payment)check (https://pixiecrm.com/help-centre/topic/check)currency (https://pixiecrm.com/help-centre/topic/currency)approval (https://pixiecrm.com/help-centre/topic/approval)provider (https://pixiecrm.com/help-centre/topic/provider)client portal (https://pixiecrm.com/help-centre/topic/client-portal)reminders (https://pixiecrm.com/help-centre/topic/reminder)notifications (https://pixiecrm.com/help-centre/topic/notification)email (https://pixiecrm.com/help-centre/topic/email)customers (https://pixiecrm.com/help-centre/topic/customer)leads (https://pixiecrm.com/help-centre/topic/lead)

Related guides

Use customer groups (https://pixiecrm.com/help-centre/use-customer-groups)Upload and share customer files (https://pixiecrm.com/help-centre/upload-and-share-customer-files)Assign staff members to customers (https://pixiecrm.com/help-centre/assign-staff-members-to-customers)Add and manage customer contacts (https://pixiecrm.com/help-centre/add-and-manage-customer-contacts)Convert a lead to a customer (https://pixiecrm.com/help-centre/convert-a-lead-to-a-customer)