Export invoices and sales PDFs | Pixie CRM Help Centre Canonical: https://pixiecrm.com/help-centre/export-invoices-and-sales-pdfs Publisher: Pixie Technologies LLC How-to guide Export invoices and sales PDFs Pixie CRM guidance. Follow the route for your workspace, check your role and enabled modules, and verify the result before moving on. Download individual or grouped invoice documents for audit, customer service or archiving. Audience: Authorised staff; Feature: Invoice; Permission-aware; Where to goInvoice (https://pixiecrm.com/help-centre/topic/invoice) list / Utilities → Bulk PDF Exporter Before you startThe screen or action may be hidden when your role lacks permission, the related module is inactive, or a required setting has not been configured. Ask an administrator to review access rather than using another person’s account. What this guide helps you do Download individual or grouped invoice (https://pixiecrm.com/help-centre/topic/invoice) documents for audit, customer (https://pixiecrm.com/help-centre/topic/customer) service (https://pixiecrm.com/help-centre/topic/service) or archiving. Pixie CRM keeps the result connected to the relevant customer (https://pixiecrm.com/help-centre/topic/customer), staff member and operational history where the feature supports those relationships. That connection is important for search, reporting, client portal (https://pixiecrm.com/help-centre/topic/client-portal) visibility and future automation. Follow these steps - Go to Invoice (https://pixiecrm.com/help-centre/topic/invoice) list / Utilities → Bulk PDF Exporter. - Select the required date range and confirm whether the report (https://pixiecrm.com/help-centre/topic/report) uses creation, due, payment (https://pixiecrm.com/help-centre/topic/payment) or activity dates. - Apply customer (https://pixiecrm.com/help-centre/topic/customer), status, staff, group, currency (https://pixiecrm.com/help-centre/topic/currency) or other filters needed for a like-for-like result. - Check totals and drill into the source records when a figure appears unexpected. - Change grouping or chart options only after confirming the base filters. - Export or print the result when required, then protect the downloaded file according to company policy. - Record the filters used so another authorised user can reproduce the result. Settings to check Customer (https://pixiecrm.com/help-centre/topic/customer) and billing addressCheck this value against the source record before saving. If the field is optional and no verified value is available, leave it blank rather than entering placeholder data. Invoice (https://pixiecrm.com/help-centre/topic/invoice) number and datesCheck this value against the source record before saving. If the field is optional and no verified value is available, leave it blank rather than entering placeholder data. Currency (https://pixiecrm.com/help-centre/topic/currency) and payment (https://pixiecrm.com/help-centre/topic/payment) termsCheck this value against the source record before saving. If the field is optional and no verified value is available, leave it blank rather than entering placeholder data. Line items, quantity and rateCheck this value against the source record before saving. If the field is optional and no verified value is available, leave it blank rather than entering placeholder data. Taxes (https://pixiecrm.com/help-centre/topic/tax), discount and adjustmentCheck this value against the source record before saving. If the field is optional and no verified value is available, leave it blank rather than entering placeholder data. Client (https://pixiecrm.com/help-centre/topic/customer) note and termsCheck this value against the source record before saving. If the field is optional and no verified value is available, leave it blank rather than entering placeholder data. Checks before you finish - Confirm the customer (https://pixiecrm.com/help-centre/topic/customer) and currency (https://pixiecrm.com/help-centre/topic/currency) before adding items. - Review totals and tax (https://pixiecrm.com/help-centre/topic/tax) treatment before sending. - Do not edit a paid invoice (https://pixiecrm.com/help-centre/topic/invoice) without following the organisation’s accounting procedure. - Check (https://pixiecrm.com/help-centre/topic/check) whether the result should be visible to a customer contact (https://pixiecrm.com/help-centre/topic/customer) or only to staff. - Confirm the final status, activity entry, generated document or notification (https://pixiecrm.com/help-centre/topic/notification) before leaving the record. Permission and data safetyDeletion, refunds, signature clearing, module changes, payment (https://pixiecrm.com/help-centre/topic/payment) configuration and privacy actions can affect linked records or legal history. Use the least destructive action available and follow your organisation’s approval (https://pixiecrm.com/help-centre/topic/approval) process. Browse connected topics:invoice (https://pixiecrm.com/help-centre/topic/invoice)payment (https://pixiecrm.com/help-centre/topic/payment)credit note (https://pixiecrm.com/help-centre/topic/credit-note)check (https://pixiecrm.com/help-centre/topic/check)report (https://pixiecrm.com/help-centre/topic/report)tax (https://pixiecrm.com/help-centre/topic/tax)currency (https://pixiecrm.com/help-centre/topic/currency)approval (https://pixiecrm.com/help-centre/topic/approval)sales accounting (https://pixiecrm.com/help-centre/topic/sales)service (https://pixiecrm.com/help-centre/topic/service)client portal (https://pixiecrm.com/help-centre/topic/client-portal)reminders (https://pixiecrm.com/help-centre/topic/reminder)notifications (https://pixiecrm.com/help-centre/topic/notification)customers (https://pixiecrm.com/help-centre/topic/customer) Related guides Record an invoice payment (https://pixiecrm.com/help-centre/record-an-invoice-payment)Manage payment records and receipts (https://pixiecrm.com/help-centre/manage-payment-records-and-receipts)Create and edit a recurring invoice (https://pixiecrm.com/help-centre/create-and-edit-a-recurring-invoice)Apply credit to an invoice (https://pixiecrm.com/help-centre/apply-credit-to-an-invoice)Receive and manage estimate requests (https://pixiecrm.com/help-centre/receive-and-manage-estimate-requests)